PRIVACY POLICY

Privacy Policy for Reach Competitions Limited

Table of Contents
-Introduction
-Definitions
-Data Collection
-Purposes of Data Processing
-Legal Basis for Processing
-Your Rights
-Data Security
-Data Retention
-Service
-Specific Provisions
-Appendix A: Online Competitions
-Appendix B: Grant Application Process
-Contact Information

1. Introduction Reach Competitions Limited ("we", "us", "our") is committed to protecting and respecting your privacy. This comprehensive Privacy Policy applies to all services provided by our organisation, including:
-Online competitions
-Grant application processes
-Website interactions
-Related services

1.1 Regulatory Compliance This policy is fully compliant with:
-UK General Data Protection Regulation (UK GDPR)
-Data Protection Act 2018

2. Definitions For the purposes of this policy:
-Personal Data: Any information relating to an identified or identifiable natural person.
-Special Category Data: Sensitive personal data requiring explicit consent.
-Data Subject: An individual whose personal data is being processed.
-Processing: Any operation performed on personal data.

3. Data Collection
3.1 Types of Data Collected
We collect the following categories of personal data:
- Identity Data: Full name, Date of birth, Username, and Proof of identification (where necessary).
-Contact Data: Email address, Telephone number, and Postal address.
-Account Data: Login credentials, Transaction history, and Communication preferences.
-Technical Data: IP address, Browser type, Device information, and Browsing patterns.
-Financial Data: Payment transaction details, and Financial information (processed through secure providers).

3.2 Data Collection Methods We collect data through:
-Direct interactions
-Automated technologies
-Third-party sources

4. Purposes of Data Processing
We process personal data for the following primary purposes:
- Service Delivery: Competition management, Grant application processing, and Customer support.
- Legal Compliance: Fraud prevention, Regulatory reporting, and Tax obligations.
-Communication: Customer information, Marketing communications (with consent)
-Operational Improvement: Website enhancement, Service quality assessment, and Analytics.

5. Legal Basis for Processing
We process personal data on the following legal grounds:
-Contractual Necessity: Fulfilling service agreements, Processing competition entries, and Managing grant applications.
-Legitimate Interests: Improving our services, Preventing fraud, and Marketing communications.
-Explicit Consent: Marketing communications, and Special category data processing.
-Legal Obligation: Regulatory compliance, and Reporting requirements.

6. Your Rights As a data subject, you have the following rights:
-Right to access your personal data
-Right to rectification
-Right to erasure
-Right to restrict processing
-Right to data portability
-Right to object to processing
-Right to withdraw consent
-Right to lodge a complaint with the Information Commissioner's Office (ICO)

6.1 Exercising Your Rights
To exercise these rights, contact:
Email: contact@reachcompetitions.com
Subject Line: DATA PROTECTION REQUEST

We may require identity verification to process your request.

7. Data Security
To safeguard your personal information, we've established robust protective measures. These are designed to prevent accidental loss, manipulation, unauthorized access, and improper disclosure or use of your data. We operate on a need-to-know basis, granting access to your information only to select individuals - including our staff, agents, contractors, and external partners - who require it for legitimate business purposes.

All these parties are bound by strict confidentiality agreements and are permitted to process your data solely under our explicit instructions. In the event of a data breach, we have comprehensive procedures in place. These include promptly informing you and the appropriate regulatory bodies, as mandated by law. Our team is well-prepared to swiftly address and manage any suspected personal data breaches, ensuring minimal impact and maximum transparency.

8. Data Retention
We retain personal data:
-For the duration of our service relationship.
-To fulfill legal and regulatory requirements.
-Until you request deletion (subject to legal constraints) Service.

Specific Provisions
Appendix A:  Online Competitions
A.1 Specific Data Processing
We process personal data for:
-Verifying participant eligibility.
-Managing competition entries.
-Administering prize draws.
-Processing payments and preventing fraud.

A.2 Additional Consent
We will seek explicit consent for:
-Marketing communications.
-Using participant names or images in promotional materials.
-Tracking competition performance data.

Appendix B: Grant Application Process
B.1 Specific Data Processing
We process personal data to:
-Assess grant applications.
-Verify beneficiary credentials.
-Track grant impact and reporting.

B.2 Special Provisions
-Protecting minor-related information.
-Obtaining parental consent for applicants under 18.
-Implementing enhanced data protection for sensitive information.

B.3 Consent Management
Explicit consent required for:
-Personal data processing.
-Marketing communications.
-Use of sensitive personal information.

Contact Information
Data Protection Officer
Email: contact@reachcompetitions.com
Postal Address: Unit 29 Highcroft Industrial Estate, Enterprise Road, Horndean, Waterlooville, UK, P080BT

Regulatory Authority
Information Commissioner's Office (ICO)

Changes to This Policy
We may update this policy periodically. The most up to date record will be on our website.

Last updated 16th December 2024